Visa Application Declaration
ISEPSS hereby reiterates that we are NOT authorized to assist any Visa application works. We, here includes the organization itself, all conference secretariats, international liaisons and any individuals or parties related to ISEPSS. It is clearly stated on all websites that no other documents would be provided except the Invitation Letter issued by the Conference Committee Board.
We understand there’re some embassies require Letter of Guarantee. Hence, we’d like to emphasize that Letter of Invitation is different from Letter of Guarantee.
Letter of Invitation:
A Letter of Invitation is a proof that your paper submission and registration application are accepted by the conference committee board. It perhaps could help with your visa application. However, it does not guarantee you a visa.
Letter of Guarantee:
A Letter of Guarantee is an individual/party agrees to be legally and financially responsible for your staying during your visit in the country you’re going to. ISEPSS does not and will not provide such document.
In conclusion, please take note that ISEPSS does not issue organization registration letter, guarantee letter, schedule of staying letter, local sponsor letter, governmental format invitation letter, and etc. Any violation of the ISEPSS visa application regulations is absolutely not tolerant.
Should your application be denied, ISEPSS cannot change the decision of the Ministry of Foreign Affairs, nor will we engage in discussion or correspondence with the MOFA or the Embassy on behalf of the applicant. The registration fee cannot be refunded when the VISA application of individual being denied.
Your understanding and compliance are appreciated.
Please visit The Ministry of Foreign Affairs of Japan website on http://www.mofa.go.jp/j_info/visit/visa/ for information and regulations about your visa application.
 Paper Acceptance Letter to Authors / Conference Invitation Letter to Audience